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December 1969 Print

Classified Ads

0000-00-00:

Purpose

Provides general office support through varied clerical activities and tasks. Serves as primary contact for travel and event coordination and primary backup for receptionist duties.  Provides dedicated administrative support for Human Resources, Finance and Compliance.

Essential Responsibilities

 Travel/Event Coordination

  • Coordinates all employees’ business travel plans, including executive level
  • Utilizes travel policy when analyzing travel options
  • Maintains internal travel calendar with up-to-date information on travel plans and detailed information and assures communication of same to travelers
  • Reports monthly travel expenses to finance/accounting in a timely manner
  • Collaborates with external travel agency to ensure best price negotiations for corporate loyalty programs

 

Front Desk Operations

  • Professionally accepts and directs incoming calls
  • Greets guests in a professional, hospitable and friendly manner
  • Maintains daily schedule of visitors, guests, and staff who are traveling
  • Provides arrangements for internal and client meetings
  • Accepts incoming packages
  • Assists with telephone and video conferencing setup

 

General Office

  • Maintains and stocks inventory of office supplies, accessories, etc.
  • Assures orderly, professional presentation of the front office and facilities in general

 

Requirements 

  • Minimum of five years’ experience in a high-performing office environment
  • Some college preferred; high school diploma or equivalent required
  • Past experience in travel coordination and corporate event planning
  • Mastery of MS Office programs (Word, Excel, Outlook, PowerPoint)
  • Must be able to be on time and work scheduled hours of 8:00am – 5:00pm Monday through Friday

 

Qualifications 

  • Excellent phone etiquette
  • Professional appearance and attire
  • Possesses initiative, discretion and mature judgment
  • Works with minimum supervision and as part of a team
  • Solid verbal and written communication skills
  • Able to prioritize tasks under pressure; strong organizational skills

 

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